The Planner module
Plan the week.
Let AI do the juggling.
PlanSmarter Planner puts every person, task and deadline on one living board. Drag, drop, log time and bill — while AI keeps your resources balanced.
- Set up in minutes — no training needed
- Works on desktop, wall screens and phones
- Danish support, EU data hosting
Features
Everything your planning needs — nothing it doesn't
Every tile is a feature our customers use every single day.
Today, Week, Month
Switch between Today, Weekly, Daily and Monthly views with a click — the same tasks, the view you need.
Drag & drop everything
Move tasks between people and days. Tiles or compact list rows — both stay draggable.
Built for teams
Assign one or many, filter by user and department, and see unassigned work instantly.
To-do's & checklists
Break tasks into to-do's, reuse checklist templates and tick them off on any device.
Time registration
Log hours on tiles, approve them as a manager and push them straight to invoice drafts.
Find anything fast
Type a task name and jump to it. Advanced search filters by category and assignee.
Smart alerts
Overdue tasks, reminders, status changes and comments — with deep links to the task.
Full audit trail
Every change is recorded. Deleted tasks are archived and can be reopened by a manager.
One board the whole team trusts
Put the Planner on the meeting-room screen and run your Monday meeting straight from the board. Everyone sees the same truth.
- Pages of 6 people (4 on narrow screens)
- Critical tab with Critical/High filters per user & department
- Tiles or list view — your choice, remembered
In every pocket, on every site
The mobile app gives staff their tasks, to-do's and a Log time button — linked to the same tasks managers see on the web.
- Register hours on the spot
- Tick checklists and finish tasks
- Installable app, works offline-friendly
Dashboards that tell you what to do next
Overdue tasks, upcoming deadlines and hours logged — with deep links into the planner and the Task List Report.
- Manager dashboard grouped by department
- Finished & delayed tasks with PDF reports
- Approvals before hours reach invoices
AI in PlanSmarter
AI that optimises your resources — not just your wording
PlanSmarter's AI works with your real plan: people, capacity, hours and deadlines. It proposes; you decide.
Write tasks in plain words
Type "Service pump at site A Tuesday, Jonas, high" — the AI Task Writer creates the task, assignee, date and priority.
Balance the workload
AI spots people who are overbooked and suggests who has room, so nobody burns out and nothing stalls.
Predict delays early
Based on logged hours and deadlines, PlanSmarter flags tasks at risk before they become late.
Smarter templates
Recurring work is learned and proposed as templates with the right checklists and categories.
Use cases
Made for teams that actually get work done
Service & field teams
Plan technician visits, log hours on site from the phone and invoice the customer directly.
Labs & quality
Coordinate samples, equipment and QA actions with full traceability for audits.
Offices & projects
Weekly boards for departments, deadlines on dashboards and meeting plans that turn into tasks.
Production & logistics
Shift-based planning with critical-task filters so the urgent work always comes first.
Customers
Loved by planners and the people they plan for
"We replaced three spreadsheets and a whiteboard. Monday meetings went from an hour to fifteen minutes."
"The AI suggestions caught two overbooked technicians before our busiest week. That alone paid for the licence."
"Hours logged on the task go straight to invoicing. We bill faster and nothing slips through."
Why PlanSmarter
The best planning solution on the market
Other tools plan tasks. PlanSmarter plans tasks, people, time and money — in one place.
| Capability | PlanSmarter | Typical planners |
|---|---|---|
| Visual week board with drag & drop | ||
| AI task writer & workload balancing | — | |
| Time registration → approval → invoice | — | |
| Audit trail + archive & reopen | — | |
| Full mobile app for every employee | partly | |
| CRM, calendar, e-mail & chat in one place | — |
Get your week back.
Start planning smarter today. Free to try, up and running in minutes.