Workplans · Roster · Timesheets
The right people.
On the right shift.
Plan shifts and workplans in minutes, let staff see them on their phone, and turn registered hours into approved timesheets, payroll files and invoices.
- Drag-and-drop roster by week or month
- Hours registered on tasks, approved by managers
- Timesheet totals and payroll export in one click
Features
From shift plan to payslip
Everything a manager needs to staff the week and pay for it correctly.
Roster & workplans
Plan shifts per person, team or department by week or month.
Recurring patterns
Repeat rotations and templates so next month is ready in seconds.
Shifts on the phone
Staff see their plan, tasks and hours in the mobile app.
Time registration
Log hours on tasks from tiles, lists or the phone — 1.5 or 1:30.
Manager approval
Approve or reject hours one by one or in bulk, with a note.
Timesheets
Hours per person by day or week, with totals ready to check.
Payroll & invoicing
Payroll import file for accounting, and approved hours to invoice drafts.
Audit trail
Every entry, change and approval is logged with who and when.
Your roster in every pocket
No more printed schedules on the notice board. Everyone sees their own week, and changes reach them instantly.
- Own shifts and tasks on the phone
- Log hours right after the job
- See approval status on each entry
Timesheets that add up
Hours flow from tasks into timesheets. Managers approve, and only approved hours reach payroll and invoices.
- Week and month views with totals
- Payroll export for Danish accounting
- Invoiceable hours pushed to order drafts
AI in rostering
Let AI balance the roster
The AI knows who is busy, who is free and what the week needs.
Suggested staffing
Get a draft roster based on tasks, skills and availability.
Workload balancing
Spot overloaded people and move work to free capacity.
Missing hours alerts
Staff are nudged when tasks are finished without hours.
Overtime forecast
See where the week is heading before overtime happens.
Use cases
For teams that work in shifts and on the clock
Care & healthcare
Day, evening and night shifts with clear handovers.
Service & field teams
Technicians log hours on each job for correct billing.
Production
Rotations and line staffing planned weeks ahead.
Logistics & warehouse
Staff peaks covered and hours ready for payroll.
Customers
Rosters that don't keep managers up at night
"We went from a full day on the roster to one hour — and staff love seeing it on their phones."
"Approved hours go straight to payroll. No more chasing paper timesheets."
"Every hour on a job is billed now. That alone paid for the system."
Why PlanSmarter
Roster, hours and billing in one system
Roster tools plan shifts. PlanSmarter plans, registers, approves, pays and bills.
| Capability | PlanSmarter | Typical roster tools |
|---|---|---|
| Roster by week and month | ||
| Shifts in a mobile app | ||
| Hours registered on tasks | — | |
| Approval step before payroll and billing | partly | |
| Approved hours to invoice drafts | — | |
| Full audit trail of every entry | — |
Staff next week in minutes.
Import your staff, set your shifts and send the plan to every phone today.